1. Ensure the accurate and timely handling of key administrative tasks, including inventory management, purchase order tracking, document organization, and invoicing support.
2. Maintain up-to-date and accurate records for purchasing, inventory, and quality cost reports.
3. Provide occasional reception and internal customer service support while fostering an efficient workflow in the purchasing team.
4. Uphold strong organizational practices and ensure all relevant documents are properly filed, scanned, and accessible.

1. Creating and Updating Part Numbers:

• Outcomes: All part numbers created and updated accurately to ensure seamless tracking of inventory.
• Deliverables:
• Updated inventory system reflecting new and existing part numbers.
• Weekly updates on part numbers created or modified.

2. Purchase Orders and Receipts Matching:

• Outcomes: Accurate matching of purchase orders with receipts, minimizing errors in order tracking.
• Deliverables:
• Weekly tracking of purchase order status and corresponding receipts.
• Resolved discrepancies between orders and receipts.

3. Organizing, Scanning, and Filing Documents:

• Outcomes: All key documents (purchase orders, invoices, receipts) are organized, scanned, and easily retrievable, ensuring smooth audit trails.
• Deliverables:
• Digital and physical filing systems updated weekly.
• All documents scanned and archived appropriately by the end of each week.

4. Purchasing Reports and Records:

• Outcomes: Accurate and timely purchasing reports generated and maintained for internal use.
• Deliverables:
• Weekly purchasing reports compiled and submitted.
• Monthly quality cost reports completed and delivered for internal review.

5. Inventory Counts and NAFTA File Updates:

• Outcomes: Consistent inventory accuracy and compliance with NAFTA requirements.
• Deliverables:
• Updated inventory records with discrepancies addressed post-count.
• NAFTA files reviewed and updated as required, with a monthly summary provided.

6. Invoicing and Reception Support:

• Outcomes: Timely assistance with invoicing to support the finance team, and smooth operations for occasional reception duties.
• Deliverables:
• Weekly assistance with invoicing tasks as needed.
• Log of reception duties performed, ensuring internal customer service needs are met.